Room layout

Posted on June 25, 2008 at 8:36 am by Alan

If you’re holding a meeting you need to give some thought to the room layout. Are there going to be a large amount of attendees or just a few? Are you meeting internal staff or clients? Are you training the group or informing them of important news or events? Will people need to break out to do group discussions and exercises?

If you choose a serviced office solution for your office space requirements you will get expert guidance on how best to accommodate a particular audience. Staff will be on hand to set up the room appropriately and to provide food and refreshments. Reception staff will meet and greet attendees as they arrive and usher them through to a reception room until you are ready for them.

These facilities are available as and when you require them offering a virtual office location in prime business areas and cities. They come fully equipped with conference equipment and there is a back up team on hand to deal with any technical issues ensuring a smooth run.

Here’s a quick guide to how you can use various room set ups to aid meeting your objectives:

Boardroom - a standard boardroom set up is great for board meetings, external client meetings and brainstorming sessions.

Cabaret – This is suitable for special events with round tabled seating when catering for a high number of attendees. It is also good for training sessions which are interactive and follow a workshop format involving group breakout sessions.

Classroom – this is a popular choice when holding conferences or educational sessions. It facilitates note taking and is great for engaging attention with the trainer at the front of the room.

Theatre – this is excellent for presentations and when you need a room with maximum seating

U-Shape – another great layout for training events but also good for presentations and discussions